[{"data":1,"prerenderedAt":292},["ShallowReactive",2],{"blog-sap-concur-food-delivery-integration":3,"blog-related-sap-concur-food-delivery-integration":260},{"id":4,"title":5,"author":6,"authorImage":6,"authorTitle":6,"body":7,"category":243,"date":244,"description":245,"extension":246,"featured":247,"image":248,"meta":249,"navigation":250,"path":251,"readTime":252,"seo":253,"stem":254,"tags":255,"__hash__":259},"blog\u002Fblog\u002Fsap-concur-food-delivery-integration.md","SAP Concur and Corporate Food Delivery: How to Automate Employee Meal Expenses",null,{"type":8,"value":9,"toc":227},"minimark",[10,14,17,20,27,32,35,40,43,46,49,53,56,59,63,66,70,73,98,114,117,121,124,127,142,145,148,154,158,161,164,168,171,188,191,195,202,208,214,220,224],[11,12,13],"p",{},"SAP Concur is the enterprise expense management platform used by thousands of large organisations globally. It's designed to eliminate manual expense processing — to automate the flow of expense data from the point of transaction to the general ledger without requiring human intervention at each step.",[11,15,16],{},"The irony is that for most companies running employee meal programmes, food expenses are precisely the category that breaks this automation. They come in through consumer delivery apps, personal cards, or manual reimbursement flows. They generate individual expense claims that have to be submitted, reviewed, approved, and coded — each one a unit of manual work that Concur was built to eliminate but that the food programme keeps creating.",[11,18,19],{},"Ordit closes that gap by integrating with SAP Concur via daily SFTP, so food expenses flow into your Concur instance automatically, coded correctly, with no action required from the employee or the finance team. It is included as standard on every corporate account rather than sold as an enterprise add-on, which in this market is the unusual part.",[11,21,22],{},[23,24],"img",{"alt":25,"src":26},"Admin dashboard on a laptop showing expense integration and order management","\u002Fimages\u002Fphotos\u002Fadmin-portal.jpg",[28,29,31],"h2",{"id":30},"how-the-integration-works","How the integration works",[11,33,34],{},"The Ordit-SAP Concur integration operates in three layers:",[36,37,39],"h3",{"id":38},"layer-1-expense-code-sync-sftp-to-ordit","Layer 1: Expense code sync (SFTP to Ordit)",[11,41,42],{},"Ordit's Admin Portal connects to your SAP Concur or Workday instance via a daily SFTP feed. Each night, Ordit pulls the current expense code structure — cost centres, project codes, PO numbers, event descriptions, or any custom code scheme your firm uses — and loads them into employee accounts.",[11,44,45],{},"The result: when an employee opens the Ordit app to place an order, their applicable expense code is already pre-selected at checkout. They see it, they confirm it, they order. No manual typing. No guessing cost centres. No errors from employees entering codes they've half-remembered.",[11,47,48],{},"Codes can be configured as mandatory — no order completes without a confirmed expense code — making compliance automatic rather than a matter of enforcement.",[36,50,52],{"id":51},"layer-2-order-data-push-ordit-to-sap-concur-via-sftp","Layer 2: Order data push (Ordit to SAP Concur via SFTP)",[11,54,55],{},"Each order placed on Ordit generates a transaction record: employee name, order date, restaurant, itemised receipt, amount, expense code, and location. Each morning, Ordit pushes the previous day's transaction data to your SAP Concur instance via SFTP, in the exact format your Concur configuration requires.",[11,57,58],{},"This data arrives in Concur already coded — because the expense code was captured at checkout, not after the fact. It's ready for the approval workflow your finance team has configured. It doesn't need to be reviewed for coding accuracy because it was correct at the point of entry.",[36,60,62],{"id":61},"layer-3-consolidated-invoicing","Layer 3: Consolidated invoicing",[11,64,65],{},"All Ordit transactions across all employees, teams, and locations are consolidated into a single monthly invoice, issued on the 1st of the following month with 30-day payment terms. The invoice is formatted to your accounts payable requirements — or can be delivered directly into a Coupa P2P workflow if that's how your procurement team operates.",[28,67,69],{"id":68},"what-this-eliminates","What this eliminates",[11,71,72],{},"The manual process that Ordit replaces typically looks like this in organisations without integration:",[74,75,76,80,83,86,89,92,95],"ol",{},[77,78,79],"li",{},"Employee orders food using a personal card or a corporate card without an expense workflow",[77,81,82],{},"Employee submits an expense claim at the end of the week or month",[77,84,85],{},"Employee selects an expense category, enters a cost centre, and attaches a receipt (if they still have it)",[77,87,88],{},"Manager reviews and approves",[77,90,91],{},"Finance team audits the coding, queries any mismatches, and re-codes where needed",[77,93,94],{},"Transaction posts to the general ledger",[77,96,97],{},"At month-end, someone reconciles food expenses against budgets by team and location",[11,99,100,101,108,109,113],{},"In a company with 100 employees and 15 meals each per month, that's 1,500 expense claims per month, every month, each passing through the employee, a manager, and finance. At £15 per claim, deliberately the bottom of the credible range (the ",[102,103,107],"a",{"href":104,"rel":105},"https:\u002F\u002Fgbta.org\u002Fhow-much-do-expense-reports-really-cost-a-company\u002F",[106],"nofollow","GBTA\u002FHRS benchmark"," puts a single expense report at $58 and 20 minutes of staff time), that is £22,500 a month in admin overhead, £270,000 a year, for a category that can be automated away entirely. The ",[102,110,112],{"href":111},"\u002Fblog\u002Femployee-meal-expense-management-hidden-cost","full cost model is here",".",[11,115,116],{},"With Ordit's SAP Concur integration, step 1 still happens (employee orders food). Steps 2 through 7 do not. The data is in Concur the next morning. It's coded. It's reconciled. The monthly invoice is already there. Nobody submitted anything.",[28,118,120],{"id":119},"what-the-setup-looks-like","What the setup looks like",[11,122,123],{},"Integrating Ordit with SAP Concur does not require a significant IT project. The setup process for the SFTP integration typically takes one to two weeks, including configuration, testing, and validation.",[11,125,126],{},"The Ordit technical team handles the integration setup directly. The information required from your IT or Finance team:",[128,129,130,133,136,139],"ul",{},[77,131,132],{},"SFTP server credentials and file path",[77,134,135],{},"The expense code file format (CSV structure, field names, encoding)",[77,137,138],{},"Concur instance details for the receiving end",[77,140,141],{},"Confirmation of which employee fields should drive code assignments (team, location, job level, or custom)",[11,143,144],{},"Ordit's team configures the connection, runs test transfers with sample data, validates the received records in your Concur test environment, and confirms accuracy across the whole chain before going live. Most clients see their first live SFTP transfer within five working days of providing credentials.",[11,146,147],{},"There are no setup fees, no integration consulting charges, and no minimum volume requirements to access the SAP Concur integration. It is included as standard for all corporate accounts.",[11,149,150],{},[23,151],{"alt":152,"src":153},"Ordit cargo bike rider delivering corporate meal orders across London","\u002Fimages\u002Fphotos\u002Fordit-rider.jpg",[28,155,157],{"id":156},"the-workday-variation","The Workday variation",[11,159,160],{},"The same integration architecture applies to Workday. Ordit supports Workday both as a source of employee and expense code data (pulling the current organisational structure nightly via SFTP) and as a destination for expense data (pushing transaction records into Workday's expense module daily).",[11,162,163],{},"For companies that use Workday as their HR system and SAP Concur as their expense platform — a common combination in financial services and professional services — Ordit can connect to both simultaneously: pulling from Workday for employee data and expense codes, and pushing to Concur for expense recording.",[28,165,167],{"id":166},"what-good-looks-like-at-month-end","What good looks like at month-end",[11,169,170],{},"For a Finance Director using SAP Concur, the ideal month-end state for food expenses is:",[128,172,173,176,179,182,185],{},[77,174,175],{},"All transactions coded correctly at the point of ordering",[77,177,178],{},"No individual expense claims to review or approve",[77,180,181],{},"One invoice in AP covering all food spend for the month",[77,183,184],{},"Concur data already reconciled against the invoice",[77,186,187],{},"Budget vs. actual visible in the Admin Portal by team and location, updated in real time",[11,189,190],{},"This is what Ordit delivers. It's not a theoretical state — it's the current experience for financial services, technology, and professional services clients in London who have the SFTP integration live.",[28,192,194],{"id":193},"common-questions-from-finance-teams","Common questions from Finance teams",[11,196,197,201],{},[198,199,200],"strong",{},"Q: Our SAP Concur configuration is heavily customised. Will Ordit's SFTP format work with it?","\nOrdit's SFTP integration supports custom field mappings. During setup, the Ordit technical team reviews your specific Concur configuration and adapts the file format accordingly. Bespoke mappings are included at no additional charge.",[11,203,204,207],{},[198,205,206],{},"Q: How do we handle expense codes that change during the month?","\nThe nightly SFTP sync updates expense codes each night. If a cost centre code is renamed or a project code is deactivated, it's reflected in Ordit the following morning. Employees always see current codes at checkout.",[11,209,210,213],{},[198,211,212],{},"Q: Can we have different expense rules for different teams?","\nYes. The Ordit Admin Portal supports team-level, location-level, and job-level expense code configurations. A deal team at an investment bank can have different code requirements to the support functions at the same firm. All managed from one portal.",[11,215,216,219],{},[198,217,218],{},"Q: Is there an audit trail?","\nYes. Every order in Ordit generates a timestamped transaction record with employee name, expense code, amount, restaurant, and delivery confirmation. These records are available in the Admin Portal, exportable as CSV, and are also present in the SFTP data transferred to Concur.",[28,221,223],{"id":222},"starting-the-technical-conversation","Starting the technical conversation",[11,225,226],{},"Ordit's enterprise team works with Finance, IT, and Procurement to scope and deliver the SAP Concur integration. The setup conversation typically takes 30 minutes and results in a clear integration plan with a confirmed go-live date.",{"title":228,"searchDepth":229,"depth":229,"links":230},"",2,[231,237,238,239,240,241,242],{"id":30,"depth":229,"text":31,"children":232},[233,235,236],{"id":38,"depth":234,"text":39},3,{"id":51,"depth":234,"text":52},{"id":61,"depth":234,"text":62},{"id":68,"depth":229,"text":69},{"id":119,"depth":229,"text":120},{"id":156,"depth":229,"text":157},{"id":166,"depth":229,"text":167},{"id":193,"depth":229,"text":194},{"id":222,"depth":229,"text":223},"Compliance & Integration","2025-04-09","Ordit integrates natively with SAP Concur via SFTP. Expense codes auto-flow at checkout. Zero manual entry. One monthly invoice. Live in London today.","md",false,"\u002Fimages\u002Fblog\u002Fsap-concur-food-delivery-integration.jpg",{},true,"\u002Fblog\u002Fsap-concur-food-delivery-integration",5,{"title":5,"description":245},"blog\u002Fsap-concur-food-delivery-integration",[256,257,258],"SAP Concur","Expense Automation","Enterprise","_FX9su6eVVsvy8DIXBxLmE076FMug-lGz_hLQEc7lpI",[261,272,281],{"path":262,"stem":263,"title":264,"description":265,"image":266,"tags":267,"date":270,"readTime":271},"\u002Fblog\u002Fovertime-meal-delivery-london","blog\u002Fovertime-meal-delivery-london","Overtime Meal Delivery in London: Feeding Teams That Work Past Six","How London finance and consulting firms automate overtime meals — rule-based budgets, late delivery, and expense codes that prove the meal was earned.","\u002Fimages\u002Fblog\u002Fteam-celebration.jpg",[268,269,257],"Overtime Meals","Financial Services","2026-05-27",7,{"path":111,"stem":273,"title":274,"description":275,"image":276,"tags":277,"date":280,"readTime":252},"blog\u002Femployee-meal-expense-management-hidden-cost","Your Food Programme Has a Hidden Cost. It's Not the Food.","GBTA puts a single expense report at $58 and 20 minutes of staff time. A 100-person meal programme can generate thousands of them a year. There's a better way.","\u002Fimages\u002Fblog\u002Femployee-meal-expense-management-hidden-cost.jpg",[278,256,279],"Expense Management","Admin Automation","2025-02-12",{"path":282,"stem":283,"title":284,"description":285,"image":286,"tags":287,"date":291,"readTime":271},"\u002Fblog\u002Finclusive-workplace-food-calendar-london","blog\u002Finclusive-workplace-food-calendar-london","The Inclusive Food Calendar: Ramadan, Diwali and the London Office Year","Fifteen per cent of London is Muslim and one in five Londoners is meat-free. A practical calendar for feeding a diverse workforce without tokenism.","\u002Fimages\u002Fblog\u002Fdietary-diversity-inclusive-workplace-food-programme-london.jpg",[288,289,290],"Inclusion","Team Culture","London","2026-08-17",1787926238100]