What is an employee meal programme?

A budget a company allocates to feeding its employees, with rules on who can order, when and how much — and reporting and invoicing handled centrally. On Ordit, one programme covers on-demand individual ordering, recurring group orders and office catering.

How do recurring team meals work?

Ordering usually opens the Friday before and closes at 10:00 on the day of delivery. Each person picks their own meal from the day’s restaurant, everything is individually labelled, and the whole order arrives together in a 30-minute window — delivered by Ordit’s own fleet.

Can employees choose their own food?

Yes — that’s the point. Whether it’s an individual order or a recurring team lunch, every employee picks their own meal from the full menu, with filters for vegetarian, vegan, gluten-free, halal, kosher and other requirements.

How are new joiners and leavers handled?

Automatically, if you want them to be. With SSO, a new joiner added to your identity provider can order the same day. With a daily SFTP feed from Workday or your HR system, joiners appear with the right budget assigned and leavers are deactivated overnight — no manual list management. Without SSO or SFTP, admins add or remove employees from the Admin Portal in seconds.

How is the programme billed?

One monthly invoice covers every order — individual, recurring and catering — across all teams and locations, with 30-day payment terms. There are no setup fees, no lock-in and no minimum spend, and no invoice at all in months with zero orders.

Can we run meals only on office days?

Yes. Budgets can be activated only on days an employee is in the office — useful for hybrid teams using meals as an in-office incentive. If your desk-booking or hybrid scheduling system syncs via SFTP, this is fully automated.

What does setup involve?

Basic ordering can start the same day — create an account, set a budget and order. Full enterprise setup starts with a 15-minute call to agree budget rules and integrations, then Ordit configures SSO, the SFTP feed and expense code mapping — typically live within one to two weeks, including testing, with your IT team spending under two hours on it. None of the integrations are required.

Employee meal programmes that run themselves.

On-demand individual meals, recurring group orders and office catering on one budget — with joiners and leavers synced from your HR system, or managed from the Admin Portal. 500+ London companies run theirs on Ordit.

Book a demo Explore meal budgets

Colleagues laughing together over a team lunch in the office

Why teams choose Ordit

Meals employees look forward to

Let employees across every location order the meals they actually want, from every restaurant that delivers to their office — all within the budget you set.

Food your team loves

Employees across every location order on-demand individual meals from every restaurant that delivers to their office — a different menu each day, never the same sandwich platter.

Flexible, versatile, delicious

Great options for breakfast, lunch and dinner, meeting every dietary need — vegetarian, vegan, gluten-free, halal, kosher and more.

Hands-off and frictionless

Employees order in a few taps and Ordit handles the rest — vetting every restaurant to an FSA rating of 4 or 5, running the logistics and delivering reliably, on time.

A programme that proves itself

Ordit runs meal programmes that hold up in a business case: adoption, speed and a cost model with nothing fixed.

500+

London companies

500+ London companies run their programme on Ordit

From ten-person teams to global banks, the same platform handles the daily feeding.

30 min

Delivered to the office

Individual meals arrive within 30 minutes

Ordit's own fleet delivers on demand, with a dedicated team tracking every order live.

£0

No fixed costs

No setup, subscription or platform fees

SSO, SFTP feeds and expense integration are configured at no charge, with no lock-in.

The meal programme everyone loves for employees and admins

See how an Ordit meal programme works — effortless for the people ordering, and just as easy for the people running it.

An office manager browsing Ordit catering on a laptop

Step 1

Set up your budget rules

You set the budget, the rules and any schedule, and adjust them whenever you need. Meals arrive right at work — on demand, as a group order, or as catering for a meeting.

Step 2

Employees order on the app

Each person chooses what they want and personalises it to their preferences. Ordit notifies them the moment their food has arrived.

Step 3

See the whole picture

A live dashboard lets admins view their teams’ ordering data, delivery status and spend across every location — and run reports in a click.

Book a demo

One programme, every kind of meal

On-demand individual meals, recurring group orders and office catering — one budget, one admin portal, one monthly invoice.

A restaurant lunch delivered to an employee at their desk

Individual meals, on demand

Employees order what they want, when they want, within a budget you set — delivered to the desk in around 30 minutes.

Explore meal budgets

A team unpacking a labelled group food order at the office

Recurring team meals

Recurring group orders on the days you choose — everyone picks their own meal and it all arrives together, individually labelled.

Explore group orders

Office catering

Boardroom lunches, town halls and all-hands from the same platform, the same admin portal and the same invoice.

Explore office catering

Recurring meals employees actually choose

Set lunch for every Tuesday and Thursday — or every day. Ordering usually opens the Friday before and closes at 10:00 on the day of delivery. Each person picks their own meal from the day’s restaurant, and everything arrives together, individually labelled with each name.

Why teams stick with it:

Rotating restaurant variety — a different menu each day, not the same sandwich platter
Every meal labelled by name, delivered in one 30-minute window
Dietary needs covered: vegetarian, vegan, gluten-free, halal, kosher and more

A team’s recurring group orders shown as a monthly calendar in the Ordit web app

Subsidies and budgets, your rules

Cover the full meal or subsidise part of it. Set budgets by team, office, day of week or time of day — limits are enforced at checkout, and anything above the budget goes on employees' own cards if you allow it.

Explore meal budgets

An office manager setting meal budget rules in the Ordit admin portal

Zero admin

Joiners added. Leavers removed. Automatically.

A meal programme should not create a spreadsheet. Ordit plugs into the systems you already run — and without SSO or SFTP, admins add or remove employees from the Admin Portal in seconds.

Single sign-on

Employees log in with their work email via Okta, Microsoft or Google — SAML 2.0, no separate passwords.

Daily HR sync

A daily SFTP feed from Workday or your HR system keeps teams, cost centres and budgets current.

Expense codes built in

Codes auto-fill at checkout and flow to SAP Concur or Coupa — no manual coding for finance.

Same day to two weeks

Basic ordering can start the same day. SSO, SFTP and budget setup take one to two weeks, handled by Ordit including testing — at no charge.

Colleagues smiling while unpacking takeout food and coffees in a modern office kitchen

“Ordit handles approximately 300 orders per night for our London operation across 80 restaurants, typically delivered within 45 minutes, consolidated into one invoice. It replaced three separate vendors and one spreadsheet.”

James W.
Operations Lead, Morgan Stanley

Find the right fit

An employee meal programme is the budget and the rules — these are the three ways your team can order against it. Mix and match on one platform and one invoice.

Every day