How do meal budgets work?

You set the rules in the Admin Portal — an amount per person, per day, week or month, for whichever teams, locations or times you choose. Employees order from the restaurants that deliver to your office within those rules, the limit is enforced at checkout, and everything lands on one monthly invoice.

Can budgets differ by team, office or group?

Yes. The rules engine supports any combination — a £20 daily budget for one team and £12 for another, different rules per office, separate budgets for late shifts, or restrictions by cuisine. Changes take effect immediately.

What happens when a budget runs out?

The budget resets at the start of the next period — daily, weekly or monthly, per your rules. If you allow it, employees can pay anything above their budget on their own card at checkout; your company only ever pays the budgeted amount.

Do employees need to submit receipts?

No. There are no receipts, no expense claims and no reimbursements. Spend is captured per order with the right expense code attached, and finance receives one monthly invoice broken down by team, department or cost centre.

How does invoicing work?

One monthly invoice covers every order across all teams and locations, with 30-day payment terms. Invoices can be formatted for Coupa, SAP Concur P2P or your own accounts payable requirements, and broken down by cost centre.

Can we restrict restaurants or cuisines?

Yes. You can whitelist approved restaurants for specific teams, restrict by cuisine or dietary category, or apply blanket rules. Every restaurant on Ordit holds an FSA hygiene rating of 4 or 5.

How long does setup take?

Most companies are live within one to two weeks, including SSO configuration, the SFTP feed from your HR system and expense code mapping — all at no charge. Basic ordering without integrations can start the same day.

Meal budgets. Set by you, spent their way.

Give every employee a food budget by team, location, day or time of day. They choose from the restaurants that deliver to your office — finance gets one monthly invoice, with no receipts to chase and no expense claims to process.

Book a demo See how it works

Colleagues sharing a spread of food together at the office

Budget controls

Rules as granular as you need

One flat budget or fifty different rules — the engine handles team, location, day and time in any combination.

Per person or team

£12 a day for one team, £20 for another, or a single budget for one person — or one rule for everyone.

By office or location

Different budgets per site, or office-only delivery to support in-office days.

By day of week

Run lunch on Tuesdays and Thursdays only, every working day, or weekends for teams on shift.

By time of day

For example £10 at lunchtime, and a separate budget after 7pm for teams working late.

No receipts. No expense reports. One invoice.

Every order lands on one monthly invoice with 30-day terms, broken down by team, department or cost centre. Employees never pay and claim back, and finance never chases receipts.

Built for finance teams:

Expense codes auto-filled at checkout — synced daily from SAP Concur, Workday or Coupa
Spend reports by order, item, employee, team or expense code
No invoice at all in months with zero orders

An office manager reviewing meal budget reports in the Ordit admin portal

Employees pick their own meals

A budget is only a perk if the food is worth eating. Employees order what they want from 300+ restaurants — Nando’s, Farmer J, itsu, atis — within the rules you set, delivered to the desk in around 30 minutes by Ordit’s own fleet.

Explore meal programmes